Paper formatting

Paper Formatting

Templates 

Use of the JACoW templates is mandatory for FEL2024. Always download the latest template files (for papers edited with Word, LaTeX, or OpenDocument) before starting, even if you already have them from previous conferences.

Always use the styles contained in the templates. These styles will automatically ensure correct typesetting and layout, and ensure you are not called to fix these problems again. 

Length of Contributions 

Papers for invited oral presentations may be up to 5 pages. Papers for both contributed oral and poster presentations may be up to 3 pages long. If contributions contain numerous references, these may be carried over to an extra page. No other parts of the paper but references are allowed in this extra page. 


Page limits will be strictly respected, all papers exceeding their limit will be returned to the author for revision or, at last, rejected. 

Basic Hints and Tools 

Detailed instructions on how to write a good JACoW paper are included in the JACoW template. We suggest to also read through the following pages or use the linked tools to ensure an acceptable quality of your papers: 

References 

We have observed that fixing bad references in submitted papers is the most time consuming job for editors in the Proceedings Office. 

Basic rules: 

  • All bibliographical and web references should be numbered and listed at the end of the paper in a section called “References.” 
  • When citing a reference in the text, place the corresponding reference number in square brackets, e.g. [3]. 
  • A URL may be included as part of a reference, but the hyperlink must be removed (In Word use ctrl+k to remove). 

We take the opportunity to repeat here the most frequent types of references. 

Citations of JACoW publications 

To get citations of JACoW publications correctly formatted use the JACoW reference search tool.  Use this tool for all JACoW conference related citations, included those to papers presented to FEL2024. 

Citations of non–JACoW publications 

It is crucial that all bibliographical references are written clearly and consistently across all the conference proceedings. Always use the EXACT formatting of references and citations in the template. More examples and details can be found in the Annex B of the full template or on the JACoW website. 

Basic Accelerator Conference Citation Formatting 

Presented at FEL’24, “this conference” 

[1] A. Author, et al., “Paper title”, presented at the 41st International Free Electron Laser Conf. (FEL’24), Warsaw, Poland, Aug. 2024 paper XXXXXX, this conference. 

Note: “et al.” should be used for 4 or more authors. 

Unpublished proceedings papers (e.g. FEL’22) 

[1] A. Author, B. Author and C. Author, “Paper title”, presented at the 40th International Free Electron Laser Conf. (FEL’22), Trieste, Italy, Aug. 2022, paper XXXXXX. 

Published papers (e.g. FEL’22) 

[1] A. Author and B. Author, “Paper title”, in Proc. 40th Int. Free Electron Laser Conf. (FEL’22), Trieste, Italy, Aug. 2022, pp. nnn-nnn. doi:10.18429/JACoW-IPAC2022-XXXXXX 

Where XXXXXX denotes the paper ID, e.g. MOPWA999. 

Naming of files 

Only files named according to the paper’s programme code can be uploaded. Example for paper code MOPA999, the paper contains two figures, the file names should be: 

  • MOPA999.tex (or .docx, .odt, etc) corresponding to the source file 
  • MOPA999.pdf 
  • MOPA999_f1.eps (or .png, .tif, .jpg, …) corresponding to figure 1 
  • MOPA999_f2.eps (or .png, .tif, .jpg, …) corresponding to figure 2 

When the files are ready for submission, please refer to the instructions about how to submit files to Indico. 

Support 

Please contact the >FEL2024 scientific secretariat if you have questions about managing your papers.